Privacy Policy


We respect the right to privacy of persons using the Olivia Carpooling application (hereinafter "Users") and we make every effort to ensure that the personal data of our Users are processed in accordance with applicable law, including the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing of Directive 95/46/EC (hereinafter referred to as the "Regulation").

The use of the Services available in the Olivia Carpooling application involves our need to process personal data of the User.

Our Privacy Policy was created to inform Users about who is the controller of their personal data, what personal data we process, for what purpose, on what basis and for how long, and to whom we make it available as well as what are the rights of the User as a personal data subject.

Personal data controller

The controller of Users' personal data is Contractor+ Spółka z ograniczoną odpowiedzialnością with its registered office in Gdańsk at ul. Batorego 16/1A, entered into the Register of Entrepreneurs of the National Court Register by the District Court Gdańsk-Północ in Gdańsk, 7th Commercial Department of the National Court Register under KRS number 0000556846, NIP 9571078431, REGON 361463980, having share capital paid up in full in the amount of PLN 5,000.00 (hereinafter referred to as the "Service Provider";).

How to contact us regarding the processing of personal data?

The Service Provider has appointed the Data Protection Officer, whose contact details are as follows: Contractor+ Spółka z ograniczoną odpowiedzialnością, Data Protection Officer, ul. Batorego 16/1A, 80-251 Gdańsk, e-mail: iod@oliviacentre.com. It is a person with whom the User can contact in all matters regarding the processing of its personal data, using the contact details provided above.

What personal data do we process?

The Service Provider processes personal data which are provided or left by the User as part of using the Services available in the Olivia Carpooling application. The scope of the User's personal data processed by the Service Provider depends on the scope of the User's use of the Services available in the Olivia Carpooling application. The Service Provider may process the following personal data of the User: name and surname, e-mail address, phone number, User's vehicle name and registration number, User's image or avatar (if the User makes it available to the Service Provider), User's location data, User's ride route and the starting and ending point, information about the terminal device, browser or operating system of the User, time and date of the visit, data on the application configuration when using the Service, in the case of registering or logging in via the Google or Facebook account of the User – User's tag made available to the Service Provider by Google or Facebook.

For what purpose and on what basis do we process personal data of the User?

The Service Provider processes personal data of the User for the following purposes:
a) conclusion or execution of a concluded contract with the User for the provision of Services available in the Olivia Carpooling application, pursuant to Article 6 section 1(b) of the Regulation,
b) fulfilment of legal obligations incumbent on the Service Provider, in particular as regards the preparation, maintenance and archiving of accounting or tax documentation, pursuant to Article 6, section 1(c) of the Regulation,
c) establishing, securing or pursuing claims by the Service Provider related to its business, a contract concluded with the User or to the User or determining the Service Provider's liability, or defending against claims against the Service Provider, before law enforcement authoritiesor adjudicating authorities, in criminal, civil or administrative proceedings, including tax proceedings, pursuant to Article 6 section 1(f) of the Regulation,
d) in order to conduct marketing of own products or Services of the Service Provider, to conduct statistics and improve the Services available in the Olivia Carpooling application (pursuit of the legitimate interests of the Service Provider), pursuant to Article 6 section 1(f) of the Regulation,
e) if the Service Provider processes personal data based on the consent given by the User, the content of the consent shall specify for what purpose the Service Provider processes User's personal data, and the legal basis for the processing of such personal data by the Service Provider is Article 6 section 1(a) of the Regulation.

To whom do we make personal data of the User available?

The User's personal data may be made available by the Service Provider to entities processing data on behalf of the Service Provider, including: the entities whose services the Service Provider uses or whom it entrusted with activities in the scope of its business, entities whom the Service Provider entrusted with the processing of personal data, entities providing tax, accounting, advisory, audit, legal, technical or IT services to the Service Provider, suppliers of systems supporting the Service Provider's activities. In addition, personal data of the User may be made available to other controllers that process personal data on their own behalf, including entities providing courier, postal, payment or
banking services, entities purchasing debts, authorised entities and authorities to whom the Service Provider is obliged or authorised to disclose personal data based on applicable law, including prosecution, enforcement, judicial and administrative authorities, partners cooperating with the Service Provider in the implementation of the Services available in the Olivia Carpooling application.

Partners cooperating in the implementation of the Services available in the Olivia Carpooling application are based in the countries of the European Economic Area (EEA). However, we do not exclude cooperation with partners who may be established outside the EEA. In the event that we transfer your data outside the EEA, we will require that such partners guarantee a high level of personal data protection by committing themselves to the use of standard contractual clauses adopted by the Commission (EU) or participation in the Privacy Shield program established by Commission Implementing Decision (EU) 2016/1250 of 12 July 2016 on the adequacy of the protection provided by the EU-U.S. Privacy Shield.

How long do we process personal data?

The time of storage of personal data by the Service Provider depends on the legal basis and the purpose of processing such data, taking into account the accountability principle.

In view of the foregoing, the User's personal data may be stored for the following periods:
a) personal data processed in order to conclude or execute a concluded contract with the User for the provision of Services available in the Olivia Carpooling application – for the duration of this contract, and after its completion, for a period necessary to fulfil the legal obligation imposed on the Service Provider and the time in which the Service Provider may suffer legal consequences of non-performance of this obligation or for the period specified in point (c)
below,
b) in the case of processing personal data in order to fulfil the legal obligation incumbent on the Service Provider – for the time necessary to fulfil this obligation and the time in which the Service Provider may incur the legal consequences of non-performance of this obligation,
c) for the time necessary to establish, secure or pursue claims by the Service Provider related to its business, a contract concluded with the User or to the User or to determine the Service Provider's liability, or defend the Service Provider against claims against it, before law enforcement authorities or adjudicating authorities, in criminal, civil or administrative
proceedings, taking into account limitation periods specified in applicable law,
d) in the case of personal data processed for the purpose of marketing of products or services of the Service Provider, keeping statistics and improving the Services available in the Olivia Carpooling application – at the latest by the time when effective objections are raised,
e) in the case of personal data processed on the basis of a consent to their processing granted by the User – at the latest by the time of its withdrawal.

In the case of personal data processed for different purposes or on different processing grounds, for which there are different storage periods, the total storage time of such personal data shall not be longer than the storage period that expires at the latest.

What rights does the User have in relation to the processing of his or her personal data?

In connection with the processing of the User's personal data by the Service Provider, the User has:
a) the right to access personal data,
b) the right to correct personal data,
c) the right to delete personal data (the right to be forgotten),
d) the right to restrict data processing,
e) the right to transfer personal data to another controller,
f) the right to object to the processing of personal data, including profiling,
g) the right to withdraw the consent in the event that the Service Provider processes personal data of the User on the basis of consent, at any time, without affecting the lawfulness of the processing which was made on the basis of the consent prior to its withdrawal,
h) the right to file a complaint to the President of the Office for Personal Data Protection, if the User decide that the processing of personal data violates the provisions of the Resolution.

Procedures for automated decision-making, including profiling

During the processing of the User's personal data, the decision-making is not based solely on automated processing or profiling within the meaning of Article 22 of the Regulation. This means that the User is not subject to decisions based solely on automated processing, including profiling, which could cause legal effects to the User or similarly materially affect its situation.

Is there a requirement to provide personal data?

Providing personal data is voluntary, although it is necessary to conclude or perform the contract for the provision of Services available in the Olivia Carpooling application or using the Services available in the Olivia Carpooling application.

Technologies for data storage locally on the User's terminal device

The Olivia Carpooling application uses technologies that enable the storage of data saved by it on the User's terminal device. Saved data is stored for a long time, it is not removed after closing the User's browser/Olivia Carpooling application and has no validity period defined. The Service Provider uses data storage technologies for data storage locally on the User's device only for the purpose of providing the Services available in the Olivia Carpooling application, in particular enabling the use of services available in the Olivia Carpooling application, ensuring proper functioning of the functionalities available in it, remembering the User, its choices and settings.

Cookies

When installing the Olivia Carpooling application and using the Services available in the Olivia Carpooling application, the User may receive cookies from partners cooperating with the Service Provider on the provision of the Services available in the Olivia Carpooling application or from operators of the browser or operating system used by the User. Cookies used by the above-mentioned partners and entities are subject to their own privacy policy. The Service Provider is not responsible for the privacy practices applicable to these partners or entities.